Complete Wedding Furniture Hire Checklist

What items do you need to hire for your Perth wedding?

Here's Your Complete Wedding Furniture Hire Checklist

Your wedding styling and furniture selections set the foundation for the entire celebration. Your style defines each space, supports the flow of the day and brings the overall design together.

From ceremony seating and signing tables to cocktail furniture, dining settings and bars, having the right pieces in place ensures every moment of the day feels cohesive, comfortable and considered.

To make your wedding planning process easier, we have created a complete wedding furniture hire checklist covering the ceremony, pre-dinner drinks and reception, as well as some of the easily forgotten details.

Before You Begin

Confirm what your wedding venue already provides, including:

Ceremony / dining chairs
Dining tables / Linen / tableware
Bars
Cake and gift tables
Cocktail furniture - Bar stools & Bar tables
Furniture setup and pack-down

You can then decide which pieces to use, replace or complement with hired furniture.

The Wedding Hire Checklist

Wedding Ceremony Furniture

Ceremony chairs or benches
Reserved seating for immediate family
Arbour or ceremony backdrop
Signing table
Signing chairs
Easel for welcome sign
Plinths for flowers or signage
Aisle runner or rug
Confetti table or basket
Water station or a bar for serving refreshments
Umbrellas, fans or blankets for guest comfort

For outdoor ceremonies, choose furniture suited to the ground surface and consider shade, wind and the wet-weather alternative.

Pre-dinner drinks furniture

Bar tables
Bar stools
Sofas and lounge furniture
Coffee and side tables
Rugs and cushions
Service bar
Back bar or drinks display
Umbrellas or outdoor heaters
Arbour or structure for seating chart
Furniture for musicians or entertainment

A combination of standing and seated furniture generally works best. It creates different places for guests to gather without making the space feel overly formal or crowded. We always recommend considering the demographic of your guests to ensure you have appropriate seating for optimal guest comfort (e.g. lounge seating for elderly guests).

Wedding Reception Furniture

Dining tables
Dining chairs
Bridal table
Bridal party chairs
Cake table or plinth
Lectern for speaches
Gift and card table
Wishing well
Guest book table
Seating chart or display stand
Drinks bar
Lounge settings
Cocktail tables and stools
Dessert or grazing tables
Champagne tower table
Floral or signage plinths
DJ table
Tables and chairs for suppliers
Catering and service tables

Linen and Tableware

Depending on what is included by your venue or caterer, you may also require:

Tablecloths
Napkins
Dinnerware
Cutlery
Charger plates
Water glasses
Wine glasses
Champagne glasses
Cocktail glassware
Servingware

Tip: confirm your table dimensions, menu and beverage offering before finalising linen and tableware quantities.

Commonly Forgotten Wedding Hire Items

Some of the most frequently overlooked items are:

Signing table and chairs
Dining furniture for the DJ, musicians or suppliers
Tables for gifts, cards and the guest book
Comfortable seating during cocktail hour
Cake knife and service pieces
Back-of-house and catering tables

How Much Wedding Furniture Do You Need?

Your quantities will be influenced by your guest count, venue, event format and how long guests will spend in each area.

A seated reception will require a chair and place setting for every guest. For cocktail style weddings we recommend a minimum of 70% seating for guests and styling with a cohesive mix of bar tables, stools, cafe furniture and lounge furniture. Consider your guest demographic and what type of seating would suit them for ultimate guest comfort.

A floorplan will help determine what can comfortably fit while maintaining clear movement for guests, catering staff and other suppliers.

Final Checks Before Confirming Your Wedding Furniture Hire

Has your latest guest count been used?
Have you added yourselves (bride and groom) to your guest count?
Does every event space have the furniture it needs?
Has the venue confirmed supplier access times for delivery and collection?
Is there enough space for guest movement and catering service?
Have you included requirements for your suppliers (e.g. set up required by supplier or venue will set up)?
Is there a confirmed wet-weather plan?
Have your planner, venue, florist and caterer reviewed the relevant details?

Wedding Furniture Hire in Perth

Event Artillery provides premium wedding furniture hire in Perth, with a contemporary collection spanning ceremony chairs, dining tables, bridal tables, bars, cocktail furniture, lounge settings, tableware and finishing pieces.

Our team can help refine your furniture selection, determine appropriate quantities and develop a to-scale floorplan so every part of the celebration feels cohesive and considered.

Explore our wedding hire collection or contact Event Artillery to begin planning your wedding furniture hire.